Board Policy	No. 1340

CLOVIS UNIFIED SCHOOL DISTRICT

COMMUNITY RELATIONS
ACCESS TO DISTRICT RECORDS/PUBLIC RECORDS

PURPOSE:	To establish requirements and procedures for public access to public records.

The Board recognizes the importance of providing access to public records of the District and the District’s responsibility to make public records available to the public. Public access shall not be given to records listed as exempt from public disclosure in the California Public Records Act and other state and federal law.

In response to a public records request made in accordance with law, the Superintendent or designee shall make reasonable efforts to locate the requested records, including, but not limited to, any electroniccommunication substantively related to therecords, suchas email, text messages, instant messages, and other electronic communications, regardless of whether they are transmitted through a District-provided device or account or through an employee's or Board member's personal device or account.

The Board directs that all records of this District be made, maintained, and safeguarded in full compliance with the requirements of law and policies and regulations.

The District may charge for copies of public records or other materials requested by individuals or groups. The charge shall be based on actual costs of duplication, as determined by the Superintendent or designee and as specified in administrative regulation.

Nothing in this policy shall be construed as preventing a Board member from inspecting any records of this District, except student records, in the performance of his/her official duties.

To help maintain the security of District records, members of the public granted access shall examine records in the presence of a District staff member.

Adopted: 12/12/1979
Amended: 06/08/1992, 02/22/2006, 09/23/2020 (BP 7202 renumbered as BP 1340), 12/08/2023

EDUCATION CODE
234.7 Student protections relating to immigration and citizenship status 35145 Public meetings
35170 Authority to secure copyrights
35250 Duty to keep certain records and reports 41020 Requirement for annual audit
42103 Publication of proposed budget; hearing 44031 Personnel file contents and inspections
44839 Medical certificates; periodic medical examination 49060-49079 Student records
49091.10 Parental review of curriculum and instruction

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Board Policy	No. 1340

CLOVIS UNIFIED SCHOOL DISTRICT

GOVERNMENT CODE
3547 Proposals relating to representation 7920.000-7930.215 California Public Records Act 8310.3 California Religious Freedom Act
53262 Employment contracts
54957.2 Minute book record of closed sessions
54957.5 Agendas and other writings distributed for discussion or consideration 81008 Political Reform Act, public records; inspection and reproduction

CALIFORNIA CONSTITUTION
Article 1, Section 3 Right of access to governmental information

CODE OF REGULATIONS, TITLE 5 430-438 Individual student records

COURT DECISIONS
City of San Jose v. Superior Court (2017) 2 Cal.5th 608
Los Angeles County Board of Supervisors v. Superior Court (2016) 2 Cal.5th 282
International Federation of Professional and Technical Engineers v. The Superior Court of Alameda County (2007) 42 Cal.4th 319
Los Angeles Times v. Alameda Corridor Transportation Authority (2001) 88 Cal.App.4th 1381 Kleitman v. Superior Court (1999) 74 Cal.App. 4th 324
Fairley v. Superior Court (1998) 66 Cal.App. 4th 1414
North County Parents Organization for Children with Special Needs v. Department of Education (1994) 23 Cal.App. 4th 144

ATTORNEY GENERAL OPINIONS 71 Ops.Cal.Atty.Gen. 235 (1988)
64 Ops.Cal.Atty.Gen. 186 (1981)

Doc# 40859-8 (11/2023, 05/01/2020)

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