Administrative Regulation	No. 3250

CLOVIS UNIFIED SCHOOL DISTRICT

BUSINESS AND NONINSTRUCTIONAL OPERATIONS Student Transportation Management TRANSPORTATION FEES

A. Home to School Fee Based Transportation Program.

Annually, a home to school fee-based transportation program may be implemented. (Education Code 39807.5) If a fee-based program is implemented, parents or guardians must complete a school bus pass application and return it to the Transportation Department before issuance of a pass. Parents or guardians must pay the fee set forth below unless the student is eligible for free transportation based on financial need to be determined in accordance with the income eligibility scales used for the free and reduced-price lunch program.

The total amount received by the District from the state, if any, and parent/guardian fees shall not exceed the actual operating cost of home-to-school transportation during the fiscal year. (Education Code 39809.5) If excess fees are collected due to errors in estimated costs, fees shall be reduced in succeeding years. (Education Code 39809.5)

1. Fee Schedule

a. Traditional School Year

The following fee schedule became effective August 17, 2020:

Number of Paying Students Per Family

1 2 3
4 or more

Cost Per Year Per Student

$225.00 195.00 175.00 125.00

Cost Per Semester Per Student

$145.00 130.00 120.00 80.00

This fee schedule may be adjusted annually, and the adjusted schedule for the following school year shall be determined and announced no later than June 1 of the preceding school year.

After the third week of the start of a school year and upon determination by the Superintendent or designee that there are spaces available on particular bus routes, annual or semester passes may be purchased, at the above rate withone installment of cash, check, or money order, by: (1) students who reside within the District and inside the Radius Zones, (2) students who are enrolled in the District but reside outside the District, or (3) students who are within areas designated as special pockets pursuant to Board Policy No. 3541 – Transportation Routes and Services.

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Administrative Regulation	No. 3250

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There will be a service fee of $25.00 for returned checks. Semester passes will be color coded differently for each semester and are valid for transportation services only for the school days in that semester as identified in the approved traditional calendar for that school year. Students wanting to purchase a bus pass within the semester will pay the full semester cost specified above.

b. Summer School Transportation

Summer school transportation will be provided at no charge for students who attend summer school at stops designated by the District.

2. Special Education Transportation

Students with special needs whose IEPs include home-to-school transportation as a service will be provided the service at no cost.

3. Homeless Students

Homeless students residing in the District, upon request of their parent/guardian, will be provided transportation to and from their school of origin at no cost if the students reside outside the established Radius Zone distance from the school of origin.

4. Ridership Eligibility Conditions

Students presenting a valid bus pass or temporary pass to the driver will be eligible to ride a bus except when a student’s ridership has been suspended by the District. Non-presentation of a bus pass or continued refusal to adhere to the bus rules of conduct may result in denial of transportation services.

All students shall comply with rules and regulations regarding student transportation as set forth elsewhere in the District policies and procedures. Students who continually forget to bring their bus passes, students loaning passes or using bus passes that do not belong to them, or students who attempt to obtain transportation service without paying the proper fees may be denied transportation services permanently.

Students transported from one school to another school as part of the District’s educational program will not be charged for such transportation.

5. Refunds, Prorating and Replacement of Bus Passes

a. Refunds

Written requests for refunds shall be made directly to the Director of Transportation and should contain the following information:

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Administrative Regulation	No. 3250

CLOVIS UNIFIED SCHOOL DISTRICT

1) Name of student and address where refund is to be sent.

2) Date the pass would no longer be used.

3) Reason for refund request (attach a note from the school site or doctor if appropriate).

4) School of attendance.

5) Bus stop location.

The bus pass, accompanied by the request for refund, shall be submitted to the Director of Transportation not later than ten days after transportation services are no longer utilized. Refunds shall be based on the date that the surrendered pass arrives in the Transportation Office.

No refunds will be issued for students who are denied transportation due to disciplinary purposes or reasons.

b. Proration

Refunds shall be prorated based upon the percentage of the school year (or semester, if a semester pass) remaining as of the date the bus pass is returned to the Director of Transportation. For purpose of determining the prorated refund, the school year will be divided into quarters, based upon the number of school days remaining. If a refund is requested during the first quarter of the school year, the refund shall be 75% of the purchase price (or 50% if a semester pass). If a refund is requested during the second quarter, the refund shall be 50% of the purchase price (or 0% if a semester pass). If a refund is requested during the third quarter, the refund shall be 25% of the purchase price (or 50%, if a semester pass). No refunds shall be given during the fourth quarter.

c. Replacement of Bus Passes

Purchasers of bus passes are solely responsible for their safekeeping. The District assumes no responsibility for lost, damaged, or stolen passes. Readable mutilated passes will be replaced upon the payment of a $10.00 service charge. Missing passes will be replaced upon the payment of a $10.00 service charge and after prior pass purchase has been verified. Requests for more than one replacement per year or summer session may be denied.

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Administrative Regulation	No. 3250

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6. Bus and Bus Stop Assignments

Possession of a current pass entitles a student to ride to and from the designated school and bus stop only on the assigned bus indicated on the bus pass. Passes will not be recognized for transportation on any other bus than the bus for which the pass was issued. Reassignment to a different bus or a different stop can be requested by submitting a request to the Director of Transportation. Requests for reassignment may be approved or denied at the sole discretion of the District. Students who possess a current pass are also eligible to ride the activity buses at each location.

7. Bus Pass Violations

The following standards of progressive actions regarding abuse/misuse of school bus ridership authorization are established and are separate from and additional to other disciplinary measures.

a. Using or attempting to use an expired pass.

1) First offense: A “Warning of Unsatisfactory Conduct” shall be issued.

2) Second offense: Bus privileges shall be suspended for two weeks.

3) Third offense: Bus privileges shall be suspended for the remainder of the school year. No refunds will be issued.

b. Using or attempting to use a stolen, found or forged pass; borrowing a bus pass; or altering one’s own temporary or permanent pass.

1) First offense: A “Warning of Unsatisfactory Conduct” shall be issued.

2) Second offense: Bus privileges shall be suspended for two weeks.

3) Third offense: Bus privileges shall be suspended for the remainder of the school year.

No refunds shall be given for any days where a student is not on a bus because of any bus pass violations.

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Administrative Regulation	No. 3250

CLOVIS UNIFIED SCHOOL DISTRICT

B. Bus Pass Procedures for Students Not Eligible for Transportation

1. Bus Passes for Students Residing Within the Radius Zones or Outside the District Boundaries

Students who reside within the Radius Zones (as defined in Board Policy No. 3541 – Transportation Routes and Services) or outside of the District boundaries may purchase a bus pass and utilize transportation services if space is available after providing for students residing outside the radius zones and inside District boundaries. Parents must complete a school bus pass application and submit it to the Transportation Department with full payment for the current school year or semester. Seats will be filled on a first come, first served basis. The number of bus passes issued will depend on the number of seats available on the particular bus route. The number of available seats will be determined during the third week of each school year. Bus passes will continue to be sold on the route as long as there are seats available. Applicants that are not granted passes due to limitations of available seats will be refunded any fees they may have paid.

2. Community Funded Transportation Run Within Radius Zone

If a community is inside the Radius Zone, as established in Board Policy No. 3541 – Transportation Routes and Services, and raises sufficient funds to pay for the cost of operating a run, the District may provide the transportation. Ridership on a community funded run is subject to rules and regulations applicable to other school buses.

The process of establishing a community funded transportation run is as follows:

Step One – Contact the Director of Transportation to request analysis of the run. A community request should be submitted 60 days before the start of the next school year.

a. Calculation of run costs shall be for actual run time and mileage. Each run will also be charged deadhead mileage of 2.5 miles per run and an administrative fee of $100.00. The Director of Transportation will work with the group to determine the appropriate stops and pick up times for each group.

b. Salaries and benefits shall be calculated on Step 9 of School Bus Driver II and the statutory rates applicable.

c. Mileage for the run shall be calculated on the current school site mileage reimbursement rate for bus operation only.

Step Two – Approval of the Board to operate community funded transportation run. All approved requests are pending prepayment of the service run.

Step Three – On or before 14 calendar days before the run is scheduled to begin, all funds for the cost of the run must be deposited with the Foundation for Clovis Schools for the

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Administrative Regulation	No. 3250

CLOVIS UNIFIED SCHOOL DISTRICT

entire school year before the services will begin. The cost of the run will be based and prorated on the number of days operated.

Adopted: 07/23/1975
Amended: 04/12/1983, 06/08/1992, 09/22/1993, 05/25/1994, 05/23/1995, 06/07/1995, 02/1996, 04/28/1999, 03/22/2000, 02/04/2002, 02/13/2003, 4/14/2004, 09/28/2005, 01/10/2007, 07/18/2007, 03/25/2009, 01/22/2010, 08/11/2010, 08/03/2011, 12/13/2011, 03/22/2021 (AR 8301 renumbered as AR 3250)

Doc# 37428-6 (03/2021, 05/2019)

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