Board Policy	No. 3100

CLOVIS UNIFIED SCHOOL DISTRICT

BUSINESS AND NONINSTRUCTIONAL OPERATIONS Financial Management
BUDGET AND FISCAL ACCOUNTABILITY

PURPOSE:	To adopt a sound budget for each fiscal year which is aligned with the District’s vision, goals, and priorities.

The Board accepts responsibility for adopting a sound budget for each fiscal year which is aligned with the District’s vision, goals, and priorities. The District budget shall guide administrative decisions and actions throughout the year and shall serve as a tool for monitoring the fiscal health of the District.

The District shall follow all applicable Education Code, Governmental Accounting Standards Board (GASB), and other laws pertaining to sound budgeting. The District budget shall show a complete plan and itemized statement of all proposed expenditures and all estimated revenues for the following fiscal year, together with a comparison of revenues and expenditures for the current fiscal year. The budget shall also include the appropriations limit and the total annual appropriations. Within Board approved budget allocations, the Superintendent or designee shall have discretion to use District funds in the best interest of academic success for students.

The District shall classify fund balances in compliance with GASB Statement 54, as follows:

1. Nonspendable fund balanceincludes amounts that arenot expected to be converted to cash, such as resources that are not in a spendable form (e.g., inventories and prepaids) or that are legally or contractually required to be maintained intact.

2. Restricted fund balance includes amounts constrained to specific purposes by their providers or by law.

3. Committed fund balance includes amounts constrained to specific purposes by the Board.

For this purpose, all commitments of funds shall be approved by a majority vote of the Board. The constraints shall be imposed no later than the end of the reporting period (June 30), although the actual amounts may be determined subsequent to that date but prior to the issuance of the financial statements.

4. Assigned fund balance includes amounts which are intended for a specific purpose but do not meet the criteria to be classified as restricted or committed.

The Board delegates authority to assign funds to the assigned fund balance to the Superintendent and authorizes the assignment of such funds to be made any time prior to the issuance of the financial statements. The Superintendent shall have discretion to further delegate the authority to assign funds.

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Board Policy	No. 3100

CLOVIS UNIFIED SCHOOL DISTRICT

5. Unassigned fund balance includes amounts that are available for any purpose.

When multiple types of funds are available for an expenditure, the district shall first utilize funds from the restricted fund balance as appropriate, then from the committed fund balance, then from the assigned fund balance, and lastly from the unassigned fund balance.

TheSuperintendent or designeeshall establish an annual budget development process and calendar in accordance with the single budget adoption process described in Education Code section 42127.

The Superintendent or designee shall oversee the preparation of a proposed District budget for approval by the Board and shall involve appropriate staff at all levels in the development of budget projections.

The Board encourages public input in the budget development process and shall hold public hearings and meetings in accordance with law.

The Superintendent or designee may appoint a Budget Standards Committee composed of members of the community and staff. The committee shall provide recommendations to the Superintendent during the budget development process. Duties of the committee shall be clearly defined and communicated to all members.

To provide guidance in the development of the budget, the Board shall annually establish budget priorities based on identified District needs and goals and on realistic projections of available funds. The Board also shall establish budget assumptions or parameters which may take into consideration the stability of funding sources, enrollment trends, legal requirements and constraints, anticipated increases and/or decreases in the cost of services and supplies, use of one-time resources, categorical program requirements, scheduled salary increases, and any other factors necessary to ensurethat the budget is a realisticplan for District revenues and expenditures.

A minimum 10% General Fund Reserve for economic uncertainty shall be established and maintained and may only temporarily go below 10% with the approval of the Board.

The Superintendent or designee shall ensure that the District budget is clearly presented and effectively communicated to the Board, staff, and public. The Superintendent or designee may adapt or supplement the state-required budget format as necessary for these purposes.

Whenever revenues and expenditures change significantly throughout the year, the Superintendent or designee shall recommend budget amendments at the first interim, second interim, and third quarter to ensure accurate projections of the District’s net ending balance. When final numbers for the prior-year budget are available, this information shall be used as soon as possible to update the current-year budget’s beginning balance and projected revenues and expenditures. In addition, budget amendments shall be submitted for Board approval when the state budget is adopted, salary schedules/employee benefits for employee groups are approved, collective bargaining agreements with the bargaining unit are approved, District income declines, increased revenues or

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Board Policy	No. 3100

CLOVIS UNIFIED SCHOOL DISTRICT

unanticipated savings are made available to the District, program proposals are significantly different from those approved during budget adoption, and/or other significant changes occur that impact budget projections.

Adopted: 09/26/2007 Reviewed: 02/04/2009
Amended: 03/23/2011, 08/29/2018, 04/22/2020 (BP 4802 renumbered as BP 3100), 05/18/2022

EDUCATION CODE
1240 Duties of county superintendent of schools
33127-33131 Standards and criteria for local budgets and expenditures 41202 Determination of minimum level of education funding
42103 Public hearing on proposed budget; requirements for content of proposed budget 42122-42129 Budget requirements
42130-42134 Financial certifications
42140-42142 Disclosure of fiscal obligations
42238-42251 Apportionments to Districts, especially: 42238.01-42238.07 Local control funding formula 42602 Use of unbudgeted funds
42610 Appropriation of excess funds and limitation thereon 45253 Annual budget of personnel commission
45254 First year budget of personnel commission 52060-52077 Local control and accountability plan

GOVERNMENT CODE
7900-7914 Appropriations limit
21710-21716 California Employer's Pension Prefunding Trust Program

CODE OF REGULATIONS, TITLE 5 15060 Standardized account code structure
15440-15451 Criteria and standards for school District budgets
15494-15497 Local control funding formula, supplemental and concentration grant expenditures

Doc# 34629-10 (04/2022, 03/2019)

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